Staff Current Openings

Legal Secretary - Denver
Start Date: Open
Office: Denver, CO

As a premier regional law firm, Holland & Hart LLP has gained a reputation of providing its clientele with the highest quality legal services.  We are currently seeking experienced Legal Secretaries to join our Denver and DTC offices.

Requirements:

Strong knowledge of MS Outlook, Word, Excel, Adobe Acrobat and accurate typing of 75 wpm required. Ability to use standard office equipment. Knowledge in corporate transactions, bankruptcy and commercial and real estate litigation a plus. Specific competencies include strong attention to detail; dependable; good interpersonal skills; ability to work well with clients and the team; a high level of organizational abilities; ability to multi-task, schedule meetings, conferences, travel and other administrative work; ability to exercise good judgment and problem solve; be self-motivated and flexible; and work effectively under pressure to meet tight deadlines.

We offer excellent salaries, outstanding benefits and a professional work environment.

Contact Information: Please send a cover letter and resume to DSLevenduski@hollandhart.com. No phone calls please.

Legal Secretary - Billings
Start Date: Open
Office: Billings, MT

As a premier regional law firm, Holland & Hart LLP has gained a reputation of providing its clientele with the highest quality legal services. We currently have an opening in our Billings, Montana, office for a Legal Secretary.  The Legal Secretary will provide advanced secretarial and administrative support services to designated attorneys and paralegals and will assist others as needed.

Requirements:
  • Strong knowledge of MS Outlook, Word, Excel, Adobe Acrobat and accurate typing of 75 wpm required.
  • Ability to use standard office equipment. 
  • Advanced knowledge of one or more specialty areas (i.e., litigation, business, patent, transactional, etc.).
  • Specific competencies include strong attention to detail; dependable; good interpersonal skills; ability to work well with clients and the team; a high level of organizational abilities; ability to multi-task, schedule meetings, conferences, travel and other administrative work; ability to exercise good judgment and problem solve; be self-motivated and flexible; and work effectively under pressure to meet tight deadlines.

We offer excellent salaries, outstanding benefits and a professional work environment.

Contact Information: Qualified candidates are invited to submit a cover letter and resume to Debra Levenduski via email: dslevenduski@hollandhart.com. No phone calls please.

Immigration Project Assistant
Start Date: Open
Office: Denver, CO

As a premier regional law firm, Holland & Hart has gained a reputation of providing its clientele with the highest quality legal services. We currently have an opening for a full-time Immigration Project Assistant to work with our immigration group in our Denver office.

BILLABLE DUTIES AND RESPONSIBILITIES: Work with a dynamic energetic team and our high-tech, healthcare, and global clients on their immigration challenges. Work with clients to gather necessary information and documentation required, monitor status of cases, ensure professional and prompt client communication regarding each case. Draft support letters, affidavits and/or any other necessary documents for the particular type of visa. Respond to Request for Evidence (RFE), upon receipt. Types of visas include, but are not limited to H-1B, B-1 and B-2, L-1, PERM cases, marriage based visas I-130, adjustment of status I-485, and N-400.

NON-BILLABLE DUTIES AND RESPONSIBILITIES: Copy petitions/applications, scan documents and put on the N drive, file organization, Tracker immigration software input, and case meetings with attorneys.

Requirements:

PLEASE SUBMIT A COVER LETTER AND WRITING SAMPLE WITH YOUR RESUME.

Qualifications include attention to detail, an ability to prioritize a heavy caseload and work with minimal supervision.  Ability to learn quickly, willingness to take ownership, and exceptional writing skills are critical.  Superb organizational skills, ability to proofread, and write in engineering terminology.  A basic knowledge and understanding of immigration processes and procedures, the different types of visas and rules for each, would be a plus.  Willingness to work overtime or on weekends on an intermittent basis. 

We offer excellent salaries, outstanding benefits and a professional work environment.

Contact Information: Qualified candidates may submit a cover letter, writing sample and resume to DSLevenduski@hollandhart.com or fax 303-295-8261. No phone calls please.

Legal Billing Specialist
Start Date: Open
Office: Salt Lake City, UT, Denver, CO

Holland & Hart is seeking a Billing Specialist who is responsible for processing client bills using full knowledge and understanding of accounting software, including electronic billing and third-party vendor sites. The position provides assistance to attorneys and secretaries to ensure accurate time and disbursement entries and completes all billing to meet established deadlines. The position provides assistance as needed to management and to the Client Accounting team.

Requirements:

Essential Duties and Responsibilities

  • Prepares and handles all aspects of billing for specified attorneys and/or clients as assigned.
  • Assists attorneys and staff with billing questions.
  • Works directly with clients relating to their billing guidelines, e-billing setup, and any other billing questions or issues.
  • Processes various time, disbursement, and billing reports for attorneys, staff and clients.
  • Reviews client intake memos for billing guidelines, e-billing requirements, billing rates, client and contact information and verifies that all data is updated in client and e-bill databases.
  • Assists the Client Accounts Supervisor with researching client credit and trust amounts, account reconciliations and other research projects.
  • Assists with accounting functions necessary for month end closing.
  • Performs back-up duties for Client Accounting team as needed.
  • Maintains proficiency in accounting software, Word and Excel, and participates in training and preparation for regional conferences, and software upgrades as related to billing functions.

Job Qualifications

  • Requires fundamental knowledge of accounting software and basic accounting principles acquired from three (3) to five (5) years of related experience and/or Associate Degree and equivalent experience
  • Requires analytical skills to apply knowledge to practical situations and the ability to foresee problems and effect solutions.
  • Ability to work independently under pressure and pre-set deadlines in an accurate manner with consistently high production.
  • Exceptional attention to detail and proofreading skills.
  • Requires above average typing and ten key skills, and proficiency in the Microsoft Office suite of products (Outlook, Word and Excel).
  • Requires good organizational and planning skills to prioritize and complete assigned bills accurately and in a timely manner and to assess, recommend and implement improved work procedures.
  • Good interpersonal/communication skills to work effectively with personnel at all levels within the firm.
  • Dependability, the willingness to meet the requirements of the position, accepting a wide variety of assignments with a positive attitude and team spirit.
  • Requires absolute confidentiality and discretion.

Physical Requirements

  • While performing the duties of the role the employee is regularly required to stand, sit, talk, hear and use hands and fingers to operate a computer keyboard.
  • Vision requirements are required to do computer work
Contact Information: Please submit your resume to Jen Smith (jensmith@hollandhart.com). No phone calls please.

Legal Secretary - Jackson
Start Date: Open
Office: Jackson, WY

As a premier regional law firm, Holland & Hart LLP has gained a reputation of providing its clientele with the highest quality legal services. We are currently seeking an experienced Legal Secretary to join our Jackson, Wyoming office.

Requirements:

Strong knowledge of MS Outlook, Word, Excel, Adobe Acrobat and accurate typing of 75 wpm required. Ability to use standard office equipment. Knowledge in corporate tax and mergers/acquisitions a plus. Specific competencies include strong attention to detail; dependable; good interpersonal skills; ability to work well with clients and the team; a high level of organizational abilities; ability to multi-task, schedule meetings, conferences, travel and other administrative work; ability to exercise good judgment and problem solve; be self-motivated and flexible; and work effectively under pressure to meet tight deadlines.

We offer excellent salaries, outstanding benefits and a professional work environment.

Contact Information: Qualified candidates are invited to submit a resume to Debra Levenduski via email: dslevenduski@hollandhart.com. No phone calls please.

Technical Support Analyst
Start Date: Open
Office: Boulder, CO, Salt Lake City, UT

The technical support analyst will manage the support for all end user computing hardware, software, and networking equipment. This position will interact with all business units and will be the primary face of the IT department and will therefore require excellent customer service skills, a positive attitude, the ability to work independently and prioritize tickets.

Essential Job Responsibilities

  • Provide top level customer service and proactive technical support to attorneys, legal assistants, and administrative staff. This may include travel to other offices, as necessary, and working closely with Office Administrators, and other technology staff.
  • Contribute to department's knowledge base articles and FAQs
  • Follow department processes for issue resolution, escalation, and triage
  • Maintain positive attitude and customer advocate through product issue resolution
  • Available to work rotating late shift schedule as assigned, as well as provide scheduled support during evening and weekend hours; On-Call after hours and weekend support as assigned
  • Prioritize and manage several open issues at one time
  • Record, track, update, and escalate technical issues within the ticketing system
  • Adhere to technical Service Level Agreements (SLA)
  • Promote the use of technology as a means of efficiency, while adhering to best practices and technology policy
  • Add, move and/or change telephone and computer equipment required for office personnel moves or new hires
  • Work with other members of the IT Department regarding computer troubleshooting and technical support. Utilize appropriate tools to provide end user support and trouble resolution
  • Interact and maintain effective communication with end users when analyzing, updating and resolving tickets
  • Escalate client support tickets to appropriate resource following the escalation process and procedures
  • Research and recommend innovative and automated approaches for system administration tasks

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this role.

Requirements:
  • At least four (4) years of related technical experience
  • Significant experience with Windows 10 operating system
  • Considerable experience with Microsoft Office Suites (2016, 2019, 365)
  • iPhone and Android support
  • Understanding/experience in networking (DNS, DHCP, IP Addresses, OSI model, etc.)
  • Extensive knowledge hardware/software installation and configuration
  • Law firm experience and subsequent legal application experience (i.e. document management, litigation support, tax management, etc.)
  • Excellent communication skills, troubleshooting skills, organizational skills and solid interpersonal skills
  • Ability to work in a fast-paced environment with strict deadlines
  • Ability to work with minimal supervision and exercise independent judgment and discretion
  • Familiarity with ITIL framework and best practices
Contact Information: Please send resumes to jensmith@hollandhart.com. No phone calls please

Software Engineer
Start Date: Open
Office: Boulder, CO

The Software Engineer is responsible for writing, testing, maturing, and maintaining software applications that automate and increase the effectiveness of legal processes. This role requires cross-functional skills across the technology stack. Candidates should be skilled in at least one of the following areas and have keen interest in growing in at least two:

(i) Front-end web development

(ii) Back-end development with a focus on functional programming

(iii) Data science / machine learning algorithm development, and

(iv) cloud engineering/DevOps engineering.

The Software Engineer works closely with peers, legal practitioners, and other innovators to build robust applications that provide value for their users. The Software Engineer thrives in a dynamic, fast-paced environment.

Essential Functions:

  • Develop legal automation software and applications for legal practitioners.
  • Write clear, maintainable, and performant code using industry best practices
  • Develop interfaces with internal firm resources including document management, email, billing, data stores, etc.
  • Participate in Agile development process, including team Scrum
  • Interface with software users to understand the relevant “user stories”
  • Participate in software architecture discussions
  • Augment internally developed software products with off-the-shelf components
  • Improve and refactor existing codebase
  • Think clearly and creatively to solve technical problems
  • Develop legal automation software and applications for legal practitioners.
  • Write clear, maintainable, and performant code using industry best practices
  • Develop interfaces with internal firm resources including document management, email, billing, data stores, etc.
  • Participate in Agile development process, including team Scrum
  • Interface with software users to understand the relevant “user stories”
  • Participate in software architecture discussions
  • Augment internally developed software products with off-the-shelf components
  • Improve and refactor existing codebase
  • Think clearly and creatively to solve technical problems

Requirements:
  • Bachelor’s degree of higher with strong academic credentials in Computer Science, Engineering, Mathematics, or an applied science.
  • Back-end focused engineers - experience with a functional programming language such as Haskell, Scala (e.g., Scalaz or Cats), Clojure, F#, ML, or LISP. Understanding the functor, applicative, and monad computing abstractions is a plus. Experience with strongly typed languages is a plus.
  • Front-end focused engineers - core fluency in fundamental web development technologies including JavaScript, CSS, HTML5, and AJAX. They should also be familiar with common web development frameworks including JQuery, AngularJS, React, and Vue.js
  • Data science focused engineers – experience with Python and core data science tools (e.g., scikit-learn, torch/tensor flow). Understanding of machine learning techniques and algorithms, such as sequence-to-sequence models, conditional random fields, k-NN, Naive Bayes, SVM, Decision Forests, etc. is a plus.
  • DevOps engineers – experience with cloud native development, container orchestration (e.g., Kubernetes), and continuous integration/deployment pipelines. Experience with Microsoft Azure is a plus.
  • Familiarity with fundamental concepts in algorithm design and analysis such as “big-O” notation, recursion, searching, sorting, etc.
  • Comfort constructing and processing basic data structures including linked lists, vectors, key-value maps, trees, etc.
  • Comfort developing within a Linux/Unix development and deployment environment.
  • Comfort with git and related tools for source control
  • Superior communication skills
  • Data- and team-oriented personality
  • Enthusiasm for learning, creation, and innovation
  • Must have permanent authorization to work in the USA for any employer
Contact Information: Please send resumes to JWAdaska@hollandhart.com. No phone calls please.

Records & Information Manager
Start Date: Open
Office: Denver, CO

As a premier regional law firm, Holland & Hart LLP has gained a reputation of providing its clientele with the highest quality legal services.  The Denver office of Holland & Hart, LLP has an opening in our Records Services department for a Records & Information Manager.

This position provides full lifecycle records and information management, coordination, and support.  This position supervises Records staff and manages the day-to-day operations to ensure timely and efficient customer service.  The Records & Information Manager coordinates the efforts and resources for any ad hoc or special project requests or issues; and coordinates records management software implementation, support, and troubleshooting for all firm attorneys and staff. 

Requirements:
  • Leadership and problem-solving skills for a team of 6+ support staff, including remote staff.
  • Ability to build relationships.
  • Customer service oriented.
  • Demonstrate excellent written and verbal communication skills.
  • Project management experience or the ability to direct and prioritize task completion for self and others to meet defined deadlines; must demonstrate good organizational skills, attention to detail, status reporting, and focus on completion of work.
  • Ability to direct work in a team environment among Records staff and regional users.
  • Ability to work effectively in an atmosphere of multiple projects, shifting priorities, and deadline pressures.
  • Ability to lift 40 lbs.
  • Travel as needed.

Education:

  • Bachelor’s degree in related field or minimum five years of experience in a mid-level management and supervisory role.
  • Expert knowledge of records management software, experience with the administration of a full-service records management program.
  • Experience in testing and analyzing software problems in a systematic way.

Contact Information: Qualified candidates are invited to submit a cover letter resume to Debra Levenduski via email: dslevenduski@hollandhart.com. No phone calls please.

Database & Application Administrator
Start Date: Open
Office: Denver, CO

The Database & Application Administrator is primarily responsible for the firm’s Microsoft SQL server database security, administration, configuration, design, performance tuning, monitoring, backup, recovery, patching, supporting, upgrades, and implementing database systems in both the development and production environments. The Database & Application Administrator also developments and maintains business data models, functional and data requirements, data accessibility, quality, and data governance associated with business data delivery. Generates business centric reports leveraging firm data. The Database & Application Administrator may also support commercial off the shelf applications with a focus on maintaining system availability, concurrency, and performance.

Requirements:

Manages SQL code (stored procedures, triggers, database scripts) to implement business logic and database maintenance

  • Brings a “Cloud first” approach to development solutions
  • Assists in the creation of data design, database architecture, and data repositories
  • Troubleshoot and solve database and application coding problems
  • Deploys the database components for new application implementations and application upgrades to testing and production environments
  • Evaluates existing database design to determine necessary updates and integration requirements of new design, and to ensure final solutions meet organizational needs
  • Implements database coding standards
  • Gathers, documents, and analyzes business requirements and produces development estimates
  • Designs, develops, tests and deploys data collection, flow and transformation components
  • Troubleshoots and supports existing data workflow processes; delivers fixes and optimizations where appropriate
  • Supports web application development, with a focus on helping the team interact with the database in the most efficient and productive way possible
  • Troubleshoots and solves database and application coding problems
  • Deploys the database components for new versions of our web applications to test and production environments
  • Supports web application development, with a focus on helping the team interact with the database in the most efficient and productive way possible
  • Creates and maintains documentation of the database environment for team support
  • Creates and maintains data dictionary by revising and entering definitions
  • Architects and maintains multiple data delivery solutions including information dashboards, business intelligence technologies and data analytic tool
  • Maintains data integrity and quality control standards including master data management, data cleansing, data consistency, data profiling, and referential integrity
  • Responsible for BI Intelligence Stack Tool, Business intelligence Semantic Model (BISM), SQL Server Data Tools (SSDT) aka BIDS, PowerPivot, PerformancePoint, Dashboard Designer, InfoPath, Data Quality Services, Master Data Services, SQL Reporting Services – SSRS, SQL Analysis Services – SSAS, SSIS – ETL
  • Installing and validating application upgrades, migrations, service packs, patches, and hot fixes
  • Installing and maintaining application licenses
  • Troubleshooting and resolving performance and interoperability problems between system and application components as well as application configuration issues that arise beyond the Operating System level
  • Maintain relationship with application vendors to stay abreast of support contacts, upgrade roadmap, available patches

Qualifications:

  • Bachelor's degree in computer science or related IT field, or bachelor’s degree and equivalent work experience in a related discipline is preferred
  • Minimum of 1+ Microsoft or related database certifications
  • Minimum of 4+ years in Microsoft SQL Server database administration in a production environment
  • Minimum of 4+ years writing complex T-SQL queries (UDF, Triggers, Stored Procedures, etc.)
  • Migration of large database from one platform to another
  • Experience working in a DevOps model and has agile project management experience
  • Knowledge of SAN configuration, data loading, database security, performance monitoring and tuning, capacity planning and backup and recovery
  • Strong understanding of traditional Data Warehousing principles and architecture
  • Experience working with Azure and/or AWS
  • Experience installing and maintaining enterprise applications.
  • Experience working in an ITIL model
  • Outstanding SQL scripting and ETL skills
  • Experience with scripting languages like Bash, PowerShell, or Python
  • Familiar with writing MDX, DAX expressions
  • Strong understanding of traditional Data Warehousing principles and architecture
  • Deep understanding of database installation and configuration
  • Experience with database encryption and backup/recovery methodologies
  • Excellent verbal, written, and overall communication skills
  • Strong analytical, evaluative, and problem-solving skills with a keen attention to detail
Contact Information: Please send resumes to Jen Smith (jensmith@hollandhart.com)

Senior Systems Engineer
Start Date: Open
Office: Denver, CO

Holland & Hart is seeking a Senior Systems Engineer to design, build, and manage our systems and network infrastructure. The Senior Systems Engineer is a dynamic role with multiple critical IT functions that will ensure the reliability, scalability and availability of a multi-site infrastructure. He/she will work closely with project teams, development teams, and end users to extend best practices, optimize configurations, develop automation, monitor system health and troubleshoot issues that may impact our business.

Requirements:
  • Design, deploy, and administer LAN/WAN networks including Firewalls, Routers, Switches, Load Balancers, and Wireless solutions including configuration and validation
  • Administer and document MPLS/VPLS/IPSec/SDWAN/Point-to-Point circuits
  • Ensure network security best practices are used to protect sensitive networks
  • Leverage existing and emerging technologies to develop solutions that improve the performance of the overall network infrastructure of the company
  • Maintain current and thorough knowledge of modern route/switch technologies
  • Create and maintain network documentation with a focus on detail
  • Plan for and implement disaster recovery/business continuity solutions
  • Document, track and monitor issues via ticket tracking system to ensure a timely resolution
  • Act as a technical escalation point and provide Level 3 support for network related issues and requests
  • Lead and mentor team members on technical issues
  • Performs other related duties as assigned or requested

Qualifications:

  • Bachelor’s degree in a technology related area, or equivalent experience
  • 5-8 years of experience in the field or in a related area
  • Network Certifications (CCNA/CCNP in Routing/Switching and/or Security)
  • Experience with network programming and automation (Python/Cisco ACI/JSON)
  • Hands on experience implementing and supporting network devices in a distributed enterprise environment (Cisco/Palo Alto/Citrix)
  • Experience with enterprise wireless networking technologies and deployments
  • Extensive knowledge of telecommunication, QoS, IP networking, and routing protocols
  • Extensive knowledge of network security (SSL, TLS, certificates, IPSec / VPN)
  • Experience with monitoring tools such as Solarwinds, Nagios, PRTG etc.
  • Experience with Cisco technologies (iWAN, Call Manager, Video Conferencing)
  • Experience with virtualization technologies such as VMWare/Hyper-V and hybrid infrastructure
  • Demonstrated excellence in organizational abilities, ability to prioritize and follow up on open issues and projects with a sense of urgency
  • Ability to communicate effectively with all levels of the business including peers, technical management, and/or external vendors
Contact Information: Please send resumes to Michael Mayer (MAMayer@hollandhart.com).

Expense Report Specialist
Start Date: Open
Office: Denver, CO

Holland & Hart is seeking an Expense Report Specialist to join the Financial Services team in our Denver, CO office. This position is responsible for review and approval of expense reports, as well as administration of expense report-related items.

Requirements:

Job Functions:

  • Review expense reports for coding, support, payment method, etc. in the Chrome River system

  • Manage Expense Report email

  • Generate and distribute monthly personal account prebills

  • Prepare extract for monthly cash reimbursements and withholdings

  • Monitor/manage aged AmEx items in Chrome River

  • Prepare AmEx statements for processing

  • Additional projects as necessary

Qualifications:

  • 2-3 years of professional, related work experience required

  • College degree preferred

  • Chrome River Expense (or similar expense reporting software) a plus

  • Must be able to transition efficiently between different software systems

  • Requires ability to excel in high volume, detail-oriented environment

  • Excellent organizational skills and attention to detail are required

  • Strong knowledge of Outlook, Excel, and Word

  • Computer literacy required

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

Contact Information: To apply, please contact Jen Smith at jensmith@hollandhart.com. No phone calls please.

Payroll Specialist
Start Date: Open
Office: Denver, CO

Holland & Hart is seeking a Payroll Specialist to join the Financial Services team in our Denver, CO office. The Payroll Specialist is responsible for processing all aspects of staff and partner payrolls for multiple offices in various states.

Job Functions:

  • Prepare full-cycle bi-weekly and monthly payrolls for non-exempt and exempt employees via UltiPro
  • Prepare monthly partnership distribution and special quarterly distribution via UltiPro
  • Prepare payroll-related journal entries and upload into the general ledger
  • Reconcile payroll accounts in general ledger
  • Reconcile payroll tax reports
  • Resolve and respond to payroll-related questions
  • Send vendor feeds for 401k and HSA withholding
  • Prepare garnishment check requests, EFTs for 401k and HSA and payroll tax returns
  • Review quarterly profit sharing and 401k match true-up calculations
  • Respond to verifications of employment
  • Maintain partner database including tracking sabbaticals
  • Manage payroll activities for professional corporations of the firm
  • Special projects as necessary
Requirements:
  • 5 – 7 years payroll experience
  • College degree preferred
  • Law firm experience a plus
  • Knowledge of accounting principles, familiarity with payroll processing software (UltiPro a plus) and advanced computer skills (Microsoft Excel, Outlook and Word; imports).
  • Attention to confidentiality and respect of sensitive information
  • Great organizational skills and ability to prioritize, multitask and work independently to meet strict deadlines

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

Contact Information: Please send resumes to Jen Smith (jensmith@hollandhart.com). No phone calls please.

Accounts Payable Technician
Start Date: Open
Office: Denver, CO

Holland & Hart is seeking an Accounts Payable Technician to join the Financial Services team in our Denver, CO office. This position is responsible for preparing invoice sessions, scheduling and printing check-runs, emailing credit card statements to cardholders and then preparing them for entry into accounting system.

Job Functions:

  • Prepare invoice sessions including tax and date stamps and review of supporting documentation, coding, approvals, etc.
  • Prepare EFT invoices and process for payment via various banks.
  • Schedule and print check-runs (bi-weekly, daily demands, expense reports, trust, credit cards, EFTs)
  • Match checks to invoices and mail checks.
  • Email credit card statements to cardholders.
  • Prepare credit card statements for entry into accounting system.
  • Scan and file invoices and checks.
  • Cancel checks in accounting system.
  • Request W-9s.
  • Additional projects as necessary.
Requirements:
  • 2-3 years of professional, related work experience required
  • College degree preferred
  • Requires understanding of accounting theory
  • Excellent organizational skills and attention to detail are required
  • Strong knowledge of Outlook, Excel, and Word
  • Must be able to transition efficiently between different software systems
  • Computer literacy required
  • Data entry speed required

Physical Requirements:

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer and telephone keyboard for extended periods of time. Also, stoop and kneel to access record files.
  • Specific vision abilities required by this job include close vision requirements due to computer work and reading documents.
  • Light to moderate lifting is required.
  • Ability to uphold the stress of traveling and withstand moderate noise (i.e. business office with computers, phone, printers, and traffic).
  • Regular, predictable in-person attendance is required.
  • Ability to work in a confined area.

Note:  This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.  

Contact Information: Please send resumes to Jen Smith (jensmith@hollandhart.com). No phone calls please.

Data Protection Officer
Start Date: Open
Office: Denver, CO

The Data Protection Officer will report to the Chief Information Security Officer (CISO) and has responsibility for creating and implementing privacy strategy, policy, controls and procedures. Maps Firm’s data elements and controls for entry, use, storage, disclosure, retention and destruction. Conducts Privacy Impact Assessments (PIA’s) that assess compliance with applicable legal, regulatory and client requirements. Works in conjunction with the CISO to integrate privacy breach response within Firm incident response procedures. Requires routine coordination with organizations external to the Firm. This position requires a very broad knowledge of information technology verticals, the ability to quickly ascertain both security and privacy controls, and the ability to positively influence others to implement controls.

Requirements:
  • Manage the Firm’s GDPR and US (federal and state) privacy compliance implementation and keep the program compliant with changing privacy laws.
  • Identify, document and manage privacy risk. Communicate risks to the CISO, Loss Prevention partners, attorneys and staff.
  • Manage and respond to client audits and assessments to ensure the Firm’s privacy program meets client expectations.
  • Develop and manage a process for controlling vendor and other third-party privacy risks within compliance standards.
  • Develop and maintain information privacy policies, procedures and standards.
  • Oversee the evaluation, selection and implementation of privacy solutions that are innovative, cost-effective and minimally disruptive.
  • Continuously promote and train the Firm regarding privacy principles, processes and procedures for maintaining compliance.
  • Orchestrate assessments to ascertain the Firm’s systems, processes and personnel are compliant with privacy requirements.
  • Capable of performing as a lead on one or more phases of medium-complexity projects.
  • Competency emphasis in Integrity & Confidentiality.
  • Must be collaborative, creative, and driven, with a proven ability to be a team player.
  • Ability to work closely with security to bridge the security and privacy programs.
  • Able to think strategically, develop solutions quickly and implement efficiently.
  • Understanding of budgets and business planning related to privacy.
  • Excellent verbal, written, and overall communication skills.
  • Excellent leadership and organizational abilities.
  • Detail oriented to ensure that the success of implementations is paramount.
  • Strong analytical, evaluative, and problem-solving skills with a keen attention to detail.
  • Self-starter with the ability to multi-task and work in a very fast paced environment.
  • Exceptional client service demeanor and interpersonal skills required.
  • Must effectively prioritize work and projects, and execute tasks in a high-pressure environment.
  • Legal experience preferred but not a requirement.

Qualifications

  • Bachelor’s in information technology, information systems, computer science or computer engineering preferred, or other bachelor’s degree with relevant information technology and information privacy experience.
  • 8 years IT experience plus minimum 8 years privacy compliance experience with privacy laws and standards such as HIPAA, GLBA, GDPR, HITRUST and Fair Information Practice Principals
  • Minimum of one advanced security or privacy certification: CISSP, CIPP, CIPM, CIPT, CISA, CISM, and CGEIT.
  • 4 years experience developing information privacy policy that meets industry standards such as HIPAA, GLBA, GDPR, and HITRUST with at least one GDPR program implementation completed.

Physical Requirements

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer and telephone keyboard for extended periods of time. Also, stoop and kneel to access record files.
  • Specific vision abilities required by this job include close vision requirements due to computer work and reading documents.
  • Light to moderate lifting is required.
  • Ability to uphold the stress of traveling and withstand moderate noise (i.e. business office with computers, phone, printers, and traffic).
  • Regular, predictable in-person attendance is required.
  • Ability to work in a confined area.

Contact Information: Qualified candidates: To apply, please send your resume to Jen Smith (jensmith@hollandhart.com).

Accounts Payable Assistant
Start Date: Open
Office: Denver, CO

Holland & Hart is seeking an Accounts Payable Assistant to join the Financial Services team in our Denver, CO office. This position is responsible for management of Accounts Payable email, process invoices via firm credit card, and enter monthly journal and cost entries.

Job Functions:

  • Respond to A/P email which may involve forwarding it to another office or initiating the payment process
  • Review invoices for proper coding and approval
  • Process invoices via firm credit card
  • Enter cost and journal entries
  • Review monthly vendor statements
  • Prepare credit card statements for entry
  • Back-fill the A/P Technician as required
  • Additional projects as necessary
Requirements:

  • Requires an understanding of accounting theory
  • College degree a preferred, but not required
  • Organizational skills and attention to detail are mandatory
  • Candidate must have working knowledge of Outlook, Excel and Word
  • Must be able to transition efficiently between different software systems
  • Computer literacy required

Physical Requirements:

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer and telephone keyboard for extended periods of time. Also, stoop and kneel to access record files.
  • Specific vision abilities required by this job include close vision requirements due to computer work and reading documents.
  • Light to moderate lifting is required.
  • Ability to uphold the stress of traveling and withstand moderate noise (i.e. business office with computers, phone, printers, and traffic).
  • Regular, predictable in-person attendance is required.
  • Ability to work in a confined area.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

Contact Information: To apply, please submit your resume to Jen Smith (jensmith@hollandhart.com).

Legal Secretary - Salt Lake City
Start Date: Open
Office: Salt Lake City, UT

Holland & Hart is seeking an experienced Legal Secretary to provide secretarial and administrative support services to their trademark practice. Duties include supporting our trademark attorneys and paralegals in docket and practice management.  Researching, processing, and receiving filing, and preparing reporting correspondence related to United States Patent and Trademark Office, foreign counsel and foreign trademark offices communications.

Superior attention to detail and proofreading skills are required. Applicants must be proficient at using Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), and have excellent oral and written communication skills. Previous trademark experience is preferred, but not required.

Requirements:

Superior attention to detail and proofreading skills are required. Applicants must be proficient at using Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), and have excellent oral and written communication skills. Previous trademark experience is preferred, but not required.

Contact Information: Qualified applicants are invited to submit a resume to Kristi Sessions, c/o Holland & Hart LLP, via email kasessions@hollandhart.com. No phone calls please.

Systems Engineer
Start Date: Open
Office: Denver, CO

The Systems Engineer works among a passionate team responsible for fast and effective operations support and for engineering innovative infrastructure and application solutions with increasing reliability, scalability, supportability and security. The Systems Engineer will play an instrumental role in our journey to a public cloud model while also sustaining a high level of quality in our current co-located data centers, responsible for both cloud-based and physical infrastructure and application solutions. This individual will use their advanced technology and automation skills to meet the demands of rapidly evolving technologies, while relentlessly pursuing opportunities to advance our operational effectiveness and increase end user satisfaction.

This individual will work closely with end users, development teams, and project teams in the planning, implementation, and support phases of business and technology projects and day to day administration. These activities include the definition of requirements, benefits, and technical strategy, research & development, technical analysis and design, and support of operations staff in implementing, testing and rolling-out the solutions. This role will also collaborate and expand the dev-ops and automation capabilities within the firm.

Job Functions:

  • Design, build, support a hybrid IT environment including but not limited to physical/virtual servers, storage, networking, applications, monitoring, security, and cloud services
  • Day-to-day management of the company’s technology infrastructure, including administration, design, and architecture
  • Identify ways to improve stability, scalability, and performance of systems and infrastructure
  • Participate in asset management lifecycle including procurement, inventory tracking, utilization, and disposition of hardware and software
  • Review, create, and maintain support documentation including documenting operational processes
  • Monitor system health and troubleshoot, resolve, and escalate issues when necessary
  • Document, track and monitor issues via ticket tracking system to ensure a timely resolution
  • Develop a deep understanding of industry trends and competitive advantages
  • Act as a technical escalation point and provide Level 3 support for system and network related issues and requests
  • Partner/collaborate with application and security teams to develop a secure technical environment
  • Work independently and under the supervision of the manager of IT Infrastructure
  • Work with 3rd party vendors and outside consultants as business needs require
  • Performs other related duties as assigned or requested
  • Works as part of an on-call rotation
Requirements:
  • Bachelor’s degree in a technology related area or minimum 5 years of experience in the field or in a related area
  • Minimum of 5 years’ experience implementing and/or administering Windows environments in an enterprise environment
  • Minimum 5 years in the implementation of cloud technologies and an understanding of SaaS, PaaS, and IaaS models (Microsoft Azure preferred)
  • Hands on experience with Office365 and Azure preferred
  • Technical Certifications preferred (MCSA, MCSE, ITIL, etc.)
  • Experience working in a compliant environment preferred (PCI, HIPPA, ISO, etc.)
  • Familiar with Dev-Ops preferred (Automation, CI/CD, Scripting [PowerShell, Python, etc.])
  • Experience with VMWare (vCenter, ESXi, DRS)
  • Experience with administrating Linux OS (RedHat, Ubuntu, etc.)
  • Experience with Windows Server technologies (Clustering, Storage Pools, IIS, DFS, etc.)
  • Experience with Active Directory (GPOs, OUs, ADFS, Sites and Services, etc.)
  • Experience with monitoring tools (SolarWinds, Nagios, vRealize, etc.)
  • Experience with Unified Communications platforms (VOIP, Video Conferencing, etc.)
  • Familiar with configuration management tools (Puppet, Ansible, Microsoft SCCM, DSC , etc.)
  • Experience with various storage technologies and vendors (NAS, SAN, Cisco UCS, Nimble, NetApp, etc.)

Physical Requirements:

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer and telephone keyboard for extended periods of time. Also, stoop and kneel to access record files.
  • Specific vision abilities required by this job include close vision requirements due to computer work and reading documents.
  • Light to moderate lifting is required.
  • Ability to uphold the stress of traveling and withstand moderate noise (i.e. business office with computers, phone, printers, and traffic).
  • Regular, predictable in-person attendance is required.
  • Ability to work in a confined area.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Contact Information: To apply, please submit your resume to Jen Smith (jensmith@hollandhart.com).

Chief Diversity Officer (CDO)
Start Date: Open
Office: Denver, CO

Chief Diversity Officer (CDO) will be responsible for driving strategic initiatives that help the firm attract, retain, and promote diverse talent and foster an inclusive environment. The CDO is the firm’s diversity and inclusion thought leader, influencer, and subject matter expert, who educates and engages internal stakeholders and firm leaders to ensure diversity and inclusion remains a strategic business priority embedded in the firm’s processes and initiatives.

The CDO reports directly to the Managing Partner and attends and reports to the firm’s Management Committee quarterly, and as needed. The CDO leads the Diversity Advisory Council, directing internal firm stakeholders to implement practices, policies, programs, and initiatives that work to improve the experience of the firm’s diverse attorneys.

Essential Duties/Responsibilities (List major job functions and responsibilities in descending order of importance)

Strategy and Policy Development

  • Create and oversee implementation of best practices and action plans to achieve goals outlined in the 2018 Diversity and Inclusion Plan and the 2019 Strategic Plan.
  • Manage and track key metrics to evaluate the firm’s progress on achieving goals and efficacy of diversity and inclusion programs. Recommend updates and revisions to policies, practices, and plans as needed.
  • Recommend updates and revisions to policies, practices, and plans as needed.

Support Hiring, Retention, and Advancement of Diverse Attorneys

  • Cultivate relationships with diverse attorneys and support the hiring, retention, and advancement of diverse attorneys across the firm.
  • Educate and guide members of the Diversity Advisory Council and others across the firm to identify challenges and obstacles to career development and advancement and to proactively develop and implement solutions.

Training and Education

  • Develop, implement, and lead comprehensive educational and training programs designed to educate members of the firm about expected behaviors and to drive behaviors that support the diversity and inclusion initiatives of the firm.

Client Facing Responsibilities

  • Proactively identify opportunities to engage and partner with clients on diversity and inclusion initiatives and opportunities.
  • Provide advice, guidance, and data for external surveys, and client RFPs, surveys, and questionnaires.

Communication

  • Regularly communicate information about the firm’s diversity and inclusion goals, initiatives, and achievements to all members of the firm and to targeted audiences.
  • Serve as the firm’s diversity and inclusion spokesperson for external and media opportunities.

Diversity Initiatives with Outside Organizations

  • Manage existing relationships and initiatives with organizations; investigate and recommend opportunities for additional partnerships.
  • Serve as resource for legal and business organizations that provide networking and business development opportunities for individual attorneys.

Requirements:

8 to 10 years of experience in a role dedicated to leading diversity and inclusion at a large professional services setting, ideally a law firm.

Exceptional interpersonal skills with the ability to collaborate effectively and build relationships with stakeholders at all levels inside and outside of the firm.

Advanced experience and subject matter expertise in the design, implementation, and delivery of diversity and inclusion strategies that aligns with the organizational strategic goals.

Independent, strategic thinker with demonstrated ability to drive innovation and change.

A team player who can motivate and educate individuals and groups to help drive behavioral change.

Ability to work well under pressure in a dynamic environment, with proven time management skills and the ability to manage multiple priorities and organize complex information.

Coaching experience with diverse attorneys.

Strong judgement and ability to maintain and protect highly confidential and sensitive information.

Education: Bachelor’s degree or equivalent experience required; advanced degree or equivalent experience preferred.

May require occasional off-hour meetings and events, occasional travel to other offices.

Physical Requirements

While performing the duties of the role the employee is regularly required to stand, sit, talk, hear and use hands and fingers to operate a computer keyboard.

Vision requirements are required to do computer work

Contact Information: Please submit a cover letter and a resume to LMRice@hollandhart.com. No phone calls please.

Messenger/Facilities Assistant
Start Date: Open
Office: Salt Lake City, UT

We currently have an opening for a full-time Messenger/Facilities Assistant in our Salt Lake City office. Duties include both internal and external messenger/runner duties, including picking up and distributing mail, large boxes, and other deliveries within the office and to external locations, courts and various agencies within the downtown Salt Lake City area. Assists Office Administrator with preventative maintenance of facilities and equipment, moving of office furniture, and other tasks related to distributing and stocking of general office supplies.

Requirements:

Professional and welcoming demeanor. Valid Utah Driver License and good driving record required. Ability to prioritize and multitask. Knowledge and understanding of basic office equipment, mail processing, repair and maintenance techniques gained through education and/or experience.  Ability to move furniture and equipment that weigh in excess of 75 lbs.  Basic knowledge of MS Word and Outlook.

Contact Information: Qualified applicants are invited to submit a resume to Kristi Sessions, c/o Holland & Hart LLP, via email kasessions@hollandhart.com. No phone calls please.

Project Assistant
Start Date: Open
Office: Salt Lake City, UT

We currently have an opening for a full-time Project Assistant in our Salt Lake City office. The Project Assistant provides support to various practice groups and departments. The responsibilities will include assisting with document production projects, forms and filings, closing binders, case organization, charts and spreadsheets and a variety of administrative work and tasks.

Requirements:

The ideal candidate would have a minimum of 3 to 5 years previous law firm experience. Strong knowledge of MS Outlook, Word, Excel, Adobe Acrobat and accurate typing required. Ability to prioritize and handle multiple projects with minimal supervision.  Candidates need to be detail oriented and have strong organizational skills.  Ability to learn quickly and work well with clients and a team; exercise good judgment and problem solve; be self-motivated and flexible; and work effectively under pressure to meet deadlines.

Contact Information: Qualified applicants are invited to submit a resume to Kristi Sessions, c/o Holland & Hart LLP, via email kasessions@hollandhart.com. No phone calls please.

Legal Secretary - Cheyenne
Start Date: Open
Office: Cheyenne, WY

As a premier regional law firm, Holland & Hart LLP has gained a reputation of providing its clientele with the highest quality legal services. We currently have an opening in our Cheyenne, WY office for a Legal Secretary.  The Legal Secretary will provide advanced secretarial and administrative support services to designated attorneys and paralegals and will assist others as needed.

DUTIES AND RESPONSIBILITIES:

  • Document preparation: Prepares documents from transcription, tapes, shorthand notes or handwritten copy; revises, proofs, and finalizes; drafts routine legal documents for timekeeper’s signature; drafts routine letters and other correspondence for own or timekeeper’s signature.
  • Administrative duties: Retrieves, sorts and distributes timekeepers’ mail; upon request, handles routine mail by responding or processing without direction from timekeeper; prepares various internal forms, e.g. copy, fax, messenger and check requests, expense reports, screening sheets; makes photocopies; runs errands inside the firm and outside as needed; sets up and maintains calendar of appointments, coordinates arrangements for meetings (schedules conference rooms, meals, sends out notices, etc.); assists with travel arrangements.
  • Telephone and E-Mail: Answers telephone and takes messages; screens calls, places long distance telephone calls, and sets up conference calls as requested; retrieves messages from timekeepers’ voice-mail and e-mail, and responds on behalf of timekeeper when necessary. 
  • Information Management: Sets up and maintains timekeeper address book and/or other computer databases as needed.  
  • Timesheets: Enters, finalizes and transmits attorney time into system.
  • Billing: Drafts, revises and finalizes client bills.
  • Filing: Files documents in established files, keeps filing current, establishes new files, sets up working files, purges old files, sends files to storage, retrieves documents.
  • Client Contact: Responds to routine inquiries from clients, providing information and/or materials with or without timekeeper direction; refers questions to appropriate timekeeper as necessary; initiates contact with clients and others as needed to obtain or provide information, discuss billing issues, etc.; greets clients in reception area and escorts them to meeting place.
  • Personal Computer: Performs routine maintenance functions as required, including regular purging of documents from hard drive; maintains printer supplies for self and timekeepers; calls for assistance from computer services and printer maintenance staff as needed.
  • Training and Education: Reads firm informational materials and attends floor meetings, training sessions and other informational meetings as required to maintain current working knowledge of firm’s policies and procedures as well as the computer system, hardware and software requirements and capabilities, including updates on Microsoft Word, I-Manage, MSOutlook, Rightfax, electronic filing programs and other software programs required and used within the firm.  Acts as a resource for other people within the firm, providing substantive information on firm policies and procedures as well as assistance with hardware and software problems.
  • Desk: Maintains clean and organized desk and area surrounding desk; updates team files as needed with appropriate information (i.e., passwords, client information, file location, etc.)
  • Specialty duties and responsibilities: Determined by specific departments.
  • Assists other secretaries, attorneys and staff as available.
  • Performs all other duties as assigned.
Requirements:
  • Advanced legal secretarial skills including: accurate typing of 80+ wpm; working knowledge of personal computers; advanced skills in Microsoft Word and other software programs; ability to use standard office equipment (typewriter, printer, fax machine, copy machine); excellent grammar, spelling and proofreading skills; and advanced knowledge of legal terminology.  Prefer high school education with 6-10 years legal secretarial experience or two years legal secretarial training plus 4-8 years legal field experience.
  • Advanced knowledge of one or more specialty areas (i.e., litigation, business, patent, etc.).
  • Excellent communication and interpersonal skills to deal with a wide variety of people inside and outside the firm.
  • Excellent organizational skills to handle the work of multiple timekeepers as well as a variety of administrative responsibilities.
  • Ability to work effectively under pressure to meet tight deadlines.
  • Excellent judgment, problem solving and decision making skills to handle a variety of responsibilities under general supervision.
     
Contact Information: To apply, please submit a cover letter and resume to Samantha Ingram at sjingram@hollandhart.com. No phone calls, please.

Billing & Intellectual Property Specialist
Start Date: Open
Office: Boulder, CO

Holland & Hart is seeking a hybrid Intellectual Property and Billing Specialist to support their dynamic, growing electronics-focused patent practice in Boulder, CO. We represent some of the largest and most innovative technology companies in the world, and have a unique, collaborative environment focused on excellence, teamwork, and work/life balance. We offer excellent salaries, outstanding benefits, and an energizing, professional work environment. 
Requirements:

•    Performs monthly billing tasks:

  • Prepares, prints and distributes prebills.
  • Processes final bills requiring advanced billing functions including flat fee billing, client level billing, and split billing.  Obtains write-off approvals as needed.
  • Prepares e-files for transmission by the Billing Supervisor.
  • Reports to the Billing Supervisor the status of assigned bills.
  • Processes various time, disbursement, billing and accounts receivable reports for attorneys, staff and clients.  Assists the Billing Supervisor with account reconciliations and other research projects.
  • Reviews screening memos for billing guidelines, billing rates, client and contact information; verifies all data is correctly entered in the client database.
  • Researches client credits and prepares check requests with proper documentation for Client Accounts Manager’s approval.
  • Assists in month-end closing duties.
  • Performs back-up duties for other Financial Services staff as needed, including, but not limited to, accounts receivable, disbursement entry, and file imports.

•    Supports patent attorneys in docket and practice management.
•    Performs tasks associated with the preparation and prosecution of patent applications:

  • Manages and performs range of duties related to an internal electronic file system
  • Generates templates for patent applications, and responses to various Office Actions (including but not limited to: a Filing Receipt, Notice to File Missing Parts, Response to Office Action, Notice of Publication, Notice of Allowance, Issue Notification; and Letters Patent) as they relate to correspondence/filing with USPTO, PCT, and foreign associates
  • Prepares additional templates for various legal documents (Declaration, Powers of Attorney, Assignments)
  • Reviews formalities of filed patent documents to ensure proper form, including Filing Receipts, Declarations, Recordings, Information Disclosure Statements, allowed patents ready to issue, etc.)
  • Perform electronic filings at the USPTO.

•    Managing new client intake and opening of matters
•    Performs other functions as assigned.

Requirements:

All career-focused, interested candidates able to demonstrate the following will be considered:

  • Demonstrated exceptional attention to detail and proofreading skills
  • Motivated to excel with a positive, team-oriented attitude
  • Possesses a strong work ethic and prefers to keep busy
  • Ability to quickly learn and comprehend complex concepts and processes
  • Has superior oral and written communication skills
  • Thinks critically to understand how each task fits into a broader workflow
  • Continuously seeks to maximize the efficient use of technology available and strives to make tasks easier and more efficient
  • Proficiency in Microsoft Office suite of products (Outlook, Word, Excel, and PowerPoint are requirements, Visio is a plus)
  • Thrive in a dynamic, professional, growing patent practice
  • Paralegal or patent prosecution experience is not required. 
Contact Information: Qualified applicants are invited to submit a resume and cover letter to: sjingram@hollandhart.com or by fax to (307) 222-6273. No phone calls please.
DISCLAIMER

Unless you are a current client of Holland & Hart LLP, please do not send any confidential information by email. If you are not a current client and send an email to an individual at Holland & Hart LLP, you acknowledge that we have no obligation to maintain the confidentiality of any information you submit to us, unless we have already agreed to represent you or we later agree to do so. Thus, we may represent a party adverse to you, even if the information you submit to us could be used against you in a matter, and even if you submitted it in a good faith effort to retain us.