This article was originally published in Business Law Today on December 16, 2024. All Rights Reserved. Further duplication without permission is prohibited, contact businesslaw@americanbar.org.
NOTE: The current operation of the CTA is in flux. The issue described in this article applies initial and updated beneficial owner information reports (“BOIRs”) filed by new (created or registered after 2023) and existing (created or registered before 2024) reporting companies. Under the CTA as implemented by FinCEN, the initial BOIRs of all existing reporting companies were due to be filed by January 1, 2025. Under FinCEN’s regulations, new reporting companies have been required to file their initial BOIRs shortly after creation or registration and all reporting companies that have filed an initial BOIR have been required to file updated BOIRs shortly after a change. On December 3, 2024, the United States District Court for the Eastern District of Texas entered a nationwide preliminary injunction enjoining FinCEN’s filing requirement for initial or updated BOIRs by new or existing reporting companies until the litigation in that court concerning the constitutionality of the CTA is resolved. In addition, as a result of concerns about issues like the one discussed in this article, many people have urged the delay of the effective date on which existing reporting companies (estimated to be over 32 million organizations) have to file their initial BOIR.
As of December 18, 2024, the injunction is in effect and no statutory extension has been adopted. But this may change at any time. The injunction is currently being considered by the Fifth Circuit Court of Appeals on an expedited basis, and may be upheld, modified, or revoked at any time. In addition, Congress is currently considering a statutory extension of the date by which existing reporting companies must file their initial BOIR to January 1, 2026. No mortal can predict how this will be resolved but among the alternatives are (1) the injunction will be revoked and no Congressional relief will be adopted, in which case all reporting companies will be required to file initial and updated BOIRs under the current regulatory scheme; (2) the injunction may be upheld, in which case no BOIRs will be required to be filed until the resolution of the case (possibly at the U.S. Supreme Court), or ever, if the ultimate resolution of the case is that the CTA is unconstitutional; or (3) the injunction may be revoked but a Congressional extension may be adopted, in which case the initial BOIRs for new organizations and updated BOIRs for any organization having filed an initial BOIR will be governed by the current regulatory scheme, and existing entities will be required to file an initial BOIR by January 1, 2026. Those attempting to comply with the CTA should follow current legislative and judicial developments especially closely, as the filing obligations could profoundly change with little or no notice.
Bid me run, and I will strive with things impossible.
—William Shakespeare, Julius Caesar, Act II, Scene 1
The Corporate Transparency Act (“CTA”) requires almost every small organization to promptly report information (including copies of certain identifying documents) to the Financial Crimes Enforcement Network (“FinCEN”) with respect to itself and its direct and indirect individual principal constituents, and it imposes civil and criminal penalties on the organization and some of its individual constituents for the organization’s willful failure to timely file the required information. While it is the organization charged with filing the reports, compliance with the CTA requires the cooperation of the individuals who are listed on the report. What happens if the organization—as a result of the recalcitrance, unavailability, or disagreement of the individuals from whom the information must be obtained—is unable to obtain the required information promptly enough to comply with the requirements of the CTA? While FinCEN is aware of the problem, it has nevertheless decided to resolve it by assuming that it does not exist. This very real problem subjects the organization, as well as the constituents responsible for compliance, to penalties for violations over which they may have no control.
An Entirely Complete BOIR
The CTA requires each organization that is a reporting company (“reporting company”) to file a beneficial ownership information report (“BOIR”) with FinCEN in accordance with regulations issued by FinCEN. The regulations promulgated by FinCEN (collectively, the “Reporting Rules”) mandate that the BOIR contain “true, correct, and complete” information and copies of identifying documents about the reporting company and each individual who is a beneficial owner (“beneficial owner”) or a company applicant (“company applicant”). The Reporting Rules require that a reporting company file a BOIR (“initial BOIR”) shortly after its creation or registration. Further, if and when any of the previously reported information with respect to the reporting company or its beneficial owners (but not company applicants) changes, the reporting company must file an update (“updated BOIR”).
Willful failure to comply with these requirements will subject the reporting company and individuals meeting the definition of senior officer to civil and criminal penalties. In addition, the CTA permits FinCEN to assess civil and criminal penalties on any individual who is a beneficial owner or company applicant who prevents the reporting company from filing a complete and accurate BOIR.
As discussed below, FinCEN has assured the public that these rules are not intended to provide a “gotcha” for the tens of millions of reporting companies and their senior officers, beneficial owners, and company applicants subject to these rules, but in its formal guidance, FinCEN has largely described its rules as absolute and intractable—guidance that is especially troubling when considering the penal nature of the CTA.
In a regulatory release dated September 29, 2023, FinCEN published a document titled “Agency Information Collection Activities; Submission for OMB Review; Comment Request; Beneficial Ownership Information Reports” (“2023 Notice”). Therein, FinCEN, based upon what it described as a “significant number of commenters” who were “uniformly critical” of any provision that would allow reporting companies to file reports indicating that information about a beneficial owner was “unknown,” declined to adopt “unknown checkboxes” that would allow organizations to file partially completed BOIRs and thereby give FinCEN notice of the organization’s inability to obtain the beneficial ownership information (“BOI”) required to complete the BOIR.
In the 2023 Notice, FinCEN acknowledged that reporting companies “could face difficulties in obtaining information promptly,” but having consulted with “behavioral scientists at the General Services Administration, technology experts at the Department of the Treasury, and various others throughout the U.S. Government (USG) who have expertise around these issues,” FinCEN stated:
The consultations highlighted potential, though not inevitable, pitfalls in not providing an explanatory mechanism in the BOIR Form when a filer is unable to obtain certain required information. This might inadvertently discourage reporting companies from filing in a timely manner (or filing at all) because they do not have sufficient information. It may also incentivize reporting companies to file meaningless or untruthful information in certain fields to make a deadline. These difficulties also have the potential to significantly increase the volume of inquiries to FinCEN’s Contact Center from reporting companies that seek clarification of the filing requirements when they are unable to obtain BOI.
In other words, FinCEN acknowledged that some reporting companies will not be able to comply with the system as it currently exists.
Mindful of this, the 2023 Notice proposed a potential alternative option (“drop-down option”) that would allow reporting companies to temporarily supply the BOI that they have available and the reasons why they are temporarily unable to provide BOI with respect to some beneficial owners (this would not be available with respect to the provisions of the BOIR applicable to the reporting company itself or the company applicants), thereby providing current BOI that is available. The drop-down option would not excuse the reporting companies of their reporting obligations, and the BOIR would not be considered complete until the missing BOI has been submitted. The drop-down option is still unimplemented.
Thus, it is clear that, under the current regime, both FinCEN and the supporters of the BOIR form do not wish the BOIR to be filed unless it is entirely complete. This is reflected in the 2023 Notice and the current BOIR reporting form, which precludes indicating that any BOI is unavailable.
Notwithstanding this position, in response to another common situation in which a BOIR may not be timely filed as a result of circumstances beyond the control of the reporting company—that is, when the reporting company has not received its taxpayer identification number (“TIN”)—FinCEN in its Frequently Asked Questions (“FAQs”) expressly provides that the BOIR should not be filed until the TIN is obtained but that the reporting company would be advised to document its reasonable efforts to obtain the TIN.
The Horns of the Dilemma
It is impossible to comply with current BOIR reporting requirements if the reporting company is unable to obtain the necessary BOI from a beneficial owner or company applicant. The horns of this dilemma are to not file and in so doing breach the filing deadlines or, in the alternative, to file an incomplete report in opposition to the requirement to not only file a complete report but also to certify it to be true and complete. So, which (if either) of the following is a better alternative?
- Filing a BOIR that is not entirely true, correct, and complete (perhaps attempting to provide additional notification as to the BOI that is not included)
- Following the procedure established in FAQ G.3 with respect to TINs discussed above—that is, delaying the filing of the BOIR until the necessary BOI is provided while documenting the reasonable efforts to obtain the same from the beneficial owner at issue
As to the additional notification, we have heard suggestions about various ways in which reporting companies might use additional communications with FinCEN to address the missing BOI:
- through use of a pdf filing with an additional explanation attached;
- through a notice to FinCEN via its email or telephonic helpline or the chat function; or
- by preparing a notice and uploading it at one of the “identifying document image” portals in lieu of an image of an identifying document.
The efficacy of any of these approaches in communicating with FinCEN is uncertain. On the one hand, the reporting company may profess that it has done all it can and has afforded FinCEN with not only all the available BOI but also (presumably) evidence of its efforts to collect the missing BOI. That assessment must, however, be balanced against FinCEN’s rejection of an option to file an incomplete report to the effect that the filing of a BOIR that is not true, correct, and complete is not acceptable. Perhaps rendering these additional notification options unavailable is that an incomplete filing would contradict the statement required to complete the filing: “I further certify, on behalf of the reporting company, that the BOI contained in this BOIR is true, correct, and complete.”
This is unfortunate because the alternative discussed in the 2023 Notice—allowing a filing with an opportunity to provide notification of the BOI not supplied—would be similar to the method used by the Internal Revenue Service in permitting notification of inconsistent positions (Form 8082) and would provide FinCEN with notification of the BOI not supplied in a manner that would clearly associate the absence of the BOI with the BOIR to which it applies.
It is worth noting in this context that in many business organizations, particularly those organized before the CTA was adopted, the organization may have no legal right to demand BOI from its beneficial owners and company applicants in general and especially those individuals who are indirect beneficial owners. As discussed below, the CTA as interpreted in the Reporting Rules imposes criminal and civil penalties on those beneficial owners and company applicants who fail to provide their BOI and documentation, but, in a catch-22 for the twenty-first century, it is FinCEN, not the reporting company, that can assess those penalties—and it is FinCEN that has explicitly denied the reporting companies any way for to communicate those individuals’ failures to it.
The CTA includes both civil and criminal penalties, and as a penal statute it should be strictly construed and construed with lenity. In its public pronouncements, FinCEN has indicated that it is mindful of the penalties and will not apply them arbitrarily. As noted above, while the CTA requires filing by the reporting company and imposes civil and criminal penalties on persons who willfully provide false information or fail to provide information to FinCEN, the Reporting Rules interpret the civil and criminal penalties as applying to beneficial owners and company applicants who fail to provide their BOI and documentation to the reporting company. Even in the absence of the rule of statutory construction, it is difficult to understand how failing to take an action that, as noted in the 2023 Notice, is impossible to accomplish could be categorized as a willful violation.
Less-Than-Perfect Choices
Of the two realistic options available to FinCEN discussed above—(i) providing a method, whether in the form of a drop-down option or otherwise, to inform FinCEN of unattainable BOI (as discussed in the 2023 Notice); or (ii) deferring the obligation to file the BOIR until the filer believes it has all of the BOI necessary (as provided for TINs in FAQ G.3), in either case including a requirement that the reporting company diligently pursue obtaining the missing BOI—it would appear that the most useful would be for FinCEN to adopt a program similar to that described in the 2023 Notice, with an orderly regimen for filing and notifying FinCEN of the problem (and potentially identifying recalcitrant owners for FinCEN to contact). Unless and until FinCEN provides a workable alternative that takes account of the real problems faced by real reporting companies, however, probably the better approach is for the reporting company to continue with well-documented efforts to collect the required BOI and to defer filing the BOIR until it is satisfied that the information in the BOIR is “true, correct, and complete,” rather than to file a BOIR known to be less than “true, correct, and complete.”
Robert Keatinge is of counsel to Holland & Hart LLP in Denver, Colorado. Thomas E. Rutledge is a member of Stoll Keenon Ogden PLLC in Louisville, Kentucky. They are both coauthors of Larry E. Ribstein, Robert R. Keatinge & Thomas E. Rutledge, Ribstein and Keatinge on Limited Liability Companies (Thomson Reuters, updated Nov. 2024), and Robert R. Keatinge, Ann Conaway & Thomas E. Rutledge, Ribstein and Keatinge on Limited Liability Companies (Thomson Reuters, updated Nov. 2024). The opinions expressed in this article are solely those of the authors and not of any other person.